Utah registration and tax info – Niural

Before issuing payments to employees, ensure that you've completed the payroll registration process in the relevant state of their employment. This might take a few weeks, so beginning early is advisable to get the necessary tax account details for payment purposes.

Niural collaborates with Middesk to assist you in the state registration process. For additional information, please explore the details provided below.

Let Niural register for you

Niural partners with Middesk to help you register your business in new states.

How it works

On adding a new work address in a different state or recruiting a new employee who has been allocated a work address in that state, you can access registration support within Niural.

The pricing is subject to change based on the state.

Here's an overview of the procedure:

1. Provide essential business details.

2. Niural and Middesk will verify the accuracy of the information.

3. Registration applications are normally sent within 3-5 business days.

4. Look out for registration details from Middesk in the mail.

5. Middesk can guide you through entering any data they don't handle on your behalf through Niural.

Initiate the state tax registration process

Sign in to Niural as an employer.
Navigate to the Company tab under Company.
Select Tax Setup.
Under “Utah Tax Setup”, click Let Niural register for you.

Note: Niural can only register for you if you don't yet have a state account already.

Enter company information on Middesk.
Once you submit your order, we will send you email updates regarding the status. The total cost of your order will be added to your upcoming monthly invoice.
Check the status of your order
Once your order is finalized, you will receive emails from both Niural and Middesk. These emails will outline the subsequent actions, including:

1. Reviewing registration information.

2. Any additional state-specific instructions.

Before your order is finalized, you can use the link provided in the state registration confirmation email from Niural to track the progress of your order.

Cancel your order

If an order is already completed, you'll need to contact Middesk to cancel.

If an order is in progress you can email us at support@niural.com.

You'll be refunded, but it can take a few business days to process.

Registering for UT income and unemployment tax on your own

Tax agencies in Utah

Income tax: Utah State Tax Commission
Unemployment tax: Utah Department of Workforce Services

Withholding account (income tax) and unemployment account registration

Upon completing your online registration, expect to receive a temporary account number shortly. Avoid entering this temporary number into Niural. Your permanent withholding account number and tax deposit schedule will be provided within approximately 2 weeks. It's crucial to use this permanent information when setting up your Niural account.

Here are the steps to register for both tax agencies in Utah:

1. Visit the OneStop Online Business Registration.

2. Read the information and then proceed to the bottom of the page and click "Continue."

3. You'll be directed to the UtahID website.

4. Click on "Create an account" and follow all remaining prompts.

For any inquiries about the registration process, you can contact the agency directly at (801) 983-0275.

Unemployment tax information

Your company typically becomes liable for state unemployment insurance tax under these conditions:

1. When total wages paid reach $1,500 within a single calendar quarter.

2. When the company employs at least one Utah-based worker for 20 or more separate weeks within a calendar year.

Upon successful registration and if subject to unemployment insurance tax liability, you'll receive:

Employer Registration Number:
- For reimbursable employers: Begins with "R-" (e.g., R-#-######-#).
- For non-reimbursable employers: Starts with "C-" (e.g., C-#-######-#).
- Unemployment Tax Rate (also known as Unemployment Contribution Rate).

Contact the agency at (801) 526-9235, selecting option 3, if uncertain about your specific rate.

If your obligation pertains solely to state withholding taxes in Utah, and you don't need to file or pay unemployment insurance or other taxes, you can register directly with the Utah Tax Commission.

Running payroll in Niural before liability to pay state unemployment tax

If you require payroll processing but haven't met the conditions mentioned earlier, Niural accommodates this situation. It's advisable to include the "New employer SUI tax rate" specific to Utah for the time being.

You can find the new employer rates for each state in this article, along with instructions on how to adjust the rate once you meet the liability criteria and receive your company-specific rate assigned by the agency.

Ultimately, Niural will require:

Your unemployment account number, necessary for filing and paying taxes on your behalf.
Your company-specific unemployment tax rate, assigned by the agency.

Enter the tax account information in Niural

Once a valid Utah work address has been added in Niural for one or more employee(s), you can add your tax account information:

1. Go to the Company details section in your Niural account.

2. Click on Tax Setup.

3. Select Edit on UtahTax Setup.

4. Enter your withholding account number, tax deposit schedule, unemployment account number and unemployment tax rate here.

If you don’t have your agency-assigned rate, use the current year's "New employer rate" from here.

Update your rate in Niural only if it differs from the current one.

Finding account numbers and rate info (if already registered)

If you've already registered in Utah, you'll need to input your tax account details in Niural for payroll processing. To enable Niural to file and pay taxes on your behalf, ensure registration with one or more of the following agencies:

1. Utah State Tax Commission - for income tax.

2. Utah Department of Workforce Services - for unemployment tax.

To find your withholding tax account number and tax deposit schedule:

Review notices received from the Utah State Tax Commission.
Alternatively, contact the agency at (800) 662-4335.

To locate your unemployment account number (Employer Registration Number) and unemployment contribution rate:

Check the Contribution Rate Notice received from the Department of Workforce Services.
Otherwise, call the agency at (801) 526-9235, selecting option 3.

Reimbursable employers' registration numbers usually begin with "R-" (e.g., R-#-######-#). For non-reimbursable employers, the registration number generally begins with "C-" (e.g., C-#-######-#).

Entering the tax account information in Niural