Prior to issuing payments to employees, ensure that you've completed the payroll registration process in the relevant state of their employment. This might take a few weeks, so beginning early is advisable to acquire the necessary tax account details for payment purposes.
Niural collaborates with Middesk to assist you in the state registration process. For additional information, please explore the details provided below.
Let us register for you
Niural partners with Middesk to help you register your business in new states.
How it works
On adding a new work address in a different state and recruiting a new employee who has been allocated a work address in that state, you can access registration support within Niural.
The pricing is subject to change based on the state.
Here's an overview of the procedure:
1. Provide essential business details.
2. Niural and Middesk will verify the accuracy of the information.
3. Registration applications are normally sent within 3-5 business days.
4. Look out for registration details from Middesk in the mail.
5. Middesk can guide you through entering any data they don't handle on your behalf through Niural.
Initiate the state tax registration process
- Sign in to Niural as an employer.
- Navigate to the Company tab.
- Select Tax setup.
- Under “[State name] Tax Setup”, click Let Niural register for you.
Note: Niural can only register for you if you don't yet have a state account already.
- Enter company information on Middesk.
- Once you submit your order, we will send you email updates regarding the status. The total cost of your order will be added to your upcoming monthly invoice.
- Check the status of your order
- Once your order is finalized, you will receive emails from both Niural and Middesk. These emails will outline the subsequent actions, including:
1. Reviewing registration information.
2. Any additional state-specific instructions.
Before your order is finalized, you can use the link provided in the state registration confirmation email from Niural to track the progress of your order.
Cancel your order
If an order is already completed, you'll need to contact Middesk to cancel.
If an order is in progress you can email us at support@niural.com.
You'll be refunded, but it can take a few business days to process.
New Jersey tax agency
- New Jersey Division of Revenue (DOR)
Register a new company
For your initial payroll setup in New Jersey, you can easily register online with the New Jersey Division of Revenue. In most instances, your NJ Employer Registration Number will mirror your Federal EIN, but with an additional three-digit suffix (e.g., 123456789-000). After online registration, you'll receive your number immediately. While the suffix is usually '000,' it might occasionally be '001,' '002,' or another number. If you cannot find the three-digit suffix, you can verify it by contacting the agency at (609) 292-9292.
After paying $1,000.00 in wages, fill out the NJ-REG form or register online. The Department of Labor and Workforce Development will then determine your Unemployment liability based on this information.
Experience rate
Your Final Unemployment Experience Rate can be viewed and printed using the online Employer Access site—the rates are made available right after you register and are usually updated each year at the end of July. The agency no longer mails physical notices.
Unemployment Experience Rate includes:
- Your NJ Unemployment Experience Rate and;
- Your Workforce Development Rate.
Remember, there are two distinct rates: one for the employer and another for the employee. Only input the employer's portion into Niural.
If you're uncertain about your rate, please call the agency at (609) 633-6400.
Methods for finding your New Jersey tax rates
- Contact the New Jersey Department of Labor at (609) 633-6400.
- Check your NJ-927.
- Utilize the online Employer Access site.
Unemployment Insurance account number
After registering for unemployment insurance, your New Jersey Department account number will appear as: 0-123456789-00000. The nine digits represent your Federal Employer Identification Number (FEIN), while both the prefix and suffix consist of zeros. Since you provide your FEIN in Niural along with your federal tax details, there's no need to input your New Jersey unemployment insurance account number in our system.
New Jersey local taxes
If you need to pay local municipality payroll taxes in New Jersey, it's important to note that you might have to register your business in the specific city where your operations are located.
Jersey City:
- No need to register separately with Jersey City. Niural automatically registers your company when we file your initial Jersey City return.
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Niural collects Jersey City tax from eligible employers quarterly based on their addresses in our system.
- Niural doesn't require an account ID; we use your FEIN for filing.
- This tax applies solely to employees who work in Jersey City but are not residents of Jersey City. Employers with a quarterly gross payroll below $2,500 and the wages of Jersey City residents are exempt from this payroll tax. If Niural is calculating this tax in error, you can add an exemption to your Niural account.
To register for other localities, you can go online to:
- Click on the Payroll Tax Booklet
- Locate account numbers and rate information (if you're already registered)
Income tax withholding
If you've processed payroll in New Jersey previously, you can locate your Employer Registration Number on any notice you received from the New Jersey Division of Revenue. Your Registration Number is generally your FEIN followed by three additional numbers (e.g., 123456789-000). Typically, these three digits are '000,' but occasionally they might be '001,' '002,' or another number. If you lack documentation displaying the three-digit number, you can verify it by contacting the agency at (609) 292-9292 to ensure the correct suffix.
Unemployment tax
Rates
Businesses with a history of running payroll in NJ can access and print their rate notices on the online Employer Access site. These notices are typically accessible in your online account at the end of July each year. Physical notices are no longer sent by the agency.
Final Unemployment Experience Rate includes:
- Your NJ Unemployment Experience Rate and;
- Your Workforce Development Rate.
Remember, there are two separate rates: one for the employer and one for the employee. Only input the employer's portion into Niural.
After reviewing your new rate online, make sure to promptly update your rate in Niural with the accurate effective date.
If you're uncertain about your rate, please call the agency at (609) 633-6400.
Account numbers
Documentation from the New Jersey Department of Labor usually displays your account number in this format: 0-123456789-00000. The nine digits represent your Federal Employer Identification Number (FEIN), while the prefix and suffix are zeros. Since you provide your FEIN when entering your federal information, Niural does not require you to input your New Jersey unemployment insurance account number into our system.
New Jersey local taxes
If you're responsible for paying payroll taxes to a local municipality in New Jersey, you should have already registered your business in every city where you conduct your operations.
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Jersey City, NJ
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Niural automatically gathers Jersey City tax from all eligible employers at the end of each quarter, using the addresses stored in Niural's system.
- Niural doesn't require an account ID since we utilize your FEIN for filing. This tax is exclusively calculated for employees who work in Jersey City but are not residents of Jersey City.
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Niural automatically gathers Jersey City tax from all eligible employers at the end of each quarter, using the addresses stored in Niural's system.
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Newark, NJ
- Click on the Payroll Tax Booklet.
Here are the forms that we file in New Jersey:
1. New Jersey Employer Report of Wages Paid (NJ WR-30)
2. New Jersey Employer's Quarterly Report (NJ-927)
3. New Jersey Employer's Quarterly Report for Weekly Filers (NJ-927W)
4. New Jersey Submitter Form NJ-ERW2-S
5. New Jersey Annual Withholding Reconciliation (NJ-W-3)
6. Wage and Tax Statement (State W2)
7. NJ New Hire Report
Taxpayers using Electronic Funds Transfer (EFT), such as Niural, do not need to provide remittance coupons for the Monthly Remittance of Gross Income Tax Withheld (Form NJ-500).
Here is the agency website and contact information for the New Jersey Department of Treasury, Division of Taxation and the New Jersey Department of Labor and Workforce Development:
New Jersey Department of Treasury, Division of Taxation
Website: New Jersey Division of Taxation
Contact Phone: (609) 292-6400
New Jersey Department of Labor and Workforce Development
Website: New Jersey Department of Labor and Workforce Development
Contact Phone: (609) 633-6400
You can visit their respective websites for more detailed information and resources related to taxation and labor in New Jersey, and you can reach out to them using the provided phone numbers for assistance or inquiries.