Before issuing payments to employees, ensure that you've completed the payroll registration process in the relevant state of their employment. This might take a few weeks, so beginning early is advisable to get the necessary tax account details for payment purposes.
Niural collaborates with Middesk to assist you in the state registration process. For additional information, please explore the details provided below.
Let Niural register for you
Niural partners with Middesk to help you register your business in new states.
How it works
On adding a new work address in a different state or recruiting a new employee who has been allocated a work address in that state, you can access registration support within Niural.
The pricing is subject to change based on the state.
Here's an overview of the procedure:
1. Provide essential business details.
2. Niural and Middesk will verify the accuracy of the information.
3. Registration applications are normally sent within 3-5 business days.
4. Look out for registration details from Middesk in the mail.
5. Middesk can guide you through entering any data they don't handle on your behalf through Niural.
Initiate the state tax registration process
- Sign in to Niural as an employer.
- Navigate to the Company tab under Company.
- Select Jobs and Pay.
- Under “Arkansas Tax Setup”, click Let Niural register for you.
Note: Niural can only register for you if you don't yet have a state account already.
- Enter company information on Middesk.
- Once you submit your order, we will send you email updates regarding the status. The total cost of your order will be added to your upcoming monthly invoice.
- Check the status of your order
- Once your order is finalized, you will receive emails from both Niural and Middesk. These emails will outline the subsequent actions, including:
1. Reviewing registration information.
2. Any additional state-specific instructions.
Before your order is finalized, you can use the link provided in the state registration confirmation email from Niural to track the progress of your order.
Cancel your order
If an order is already completed, you'll need to contact Middesk to cancel.
If an order is in progress you can email us at support@niural.com.
You'll be refunded, but it can take a few business days to process.
Registering for AR income and unemployment tax yourself
To register for a withholding account for income tax in Arkansas, follow these steps:
1. Register with the Arkansas Department of Finance and Administration (DFA) to obtain the following:
- Your DFA Account ID.
- Your filing schedule.
Be aware that you should receive your DFA Account ID and filing schedule by mail within 1-2 weeks. Consider this timeframe when planning your initial payroll activities in Arkansas.
2. Visit the Arkansas Department of Finance and Administration Arkansas Taxpayer Access Point (ATAP) website.
3. Click on "New Business Registration" under "Quick Links" to begin the registration process for your business with the state and acquire a tax account ID. Please note that the "tax account ID" is different from the "DFA Account ID," and you will need to enter the latter along with your filing schedule in Niural.
4. Once you have your tax account ID, return to the ATAP login page, and click on "Sign Up."
5. If you encounter any difficulties during the registration process, you can call the agency at (501) 682-7290 for assistance.
Entering the tax account information in Niural
Once you've added a valid Arkansas work address for one or more employees in Niural, you can proceed to add your tax account information by following these steps:
1. Go to the "Company setup" section and choose "Jobs and Pay."
2. Scroll down to the "Arkansas Tax Setup" section and select "Edit."
3. Enter your DFA Account ID.
4. Enter your assigned filing frequency. If you're unsure about your frequency, you can select "Monthly."
5. Click "Save" to save your tax account information.
Handling Department of Finance and Administration authorization issues
For successful authorization for Niural to pay or file your taxes with the Arkansas Department of Finance and Administration, ensure that you've added the 'Withholding' tax type to your account. Additionally, you need to confirm that the following information entered in your Niural account matches what's on file with the agency:
1. Official company name and address.
2. FEIN (Federal Employment Identification Number).
3. Withholding ID number.
4. Zip Code:
- This should typically be a business location zip code in Arkansas. The zip code you provide to Niural for your Arkansas business location(s) should match what you entered on your registration form as your business location when you initially registered with the state.
5. Last amount paid to the Department of Finance and Administration:
- For brand-new businesses: This might be the $50 Sales Tax Permit Fee. If there was no permit fee, and the business is new to Arkansas, enter $0.
- For existing businesses that were previously paying taxes outside of Niural: Niural will need information about the last withholding tax deposit made to Arkansas.
If you encounter difficulties with Niural gaining access to your account, verify that the above information matches exactly what the agency has on file by calling them at (501) 683-2827 or (877) 280-2827. This verification is crucial to ensure the accuracy of your tax filings and payments.
State unemployment insurance (SUI) tax registration
Your company becomes liable for state unemployment insurance tax in Arkansas when you have had at least one Arkansas-based employee working for some portion of ten or more days during a calendar year.
Running payroll in Niural before you're liable for SUI
If you need to run payroll in Arkansas and have not yet met the requirements for state unemployment insurance tax liability, Niural allows you to do so. It is advisable to add the "New employer SUI tax rate" specific to Arkansas in the meantime.
Once you become liable and receive your agency-assigned rate, you should promptly update it in Niural.
During the registration process, it is crucial to ensure that the Arkansas Division of Workforce Services is aware of when you plan to become liable. In due course, Niural will require the following information:
1. Your unemployment account number, which is necessary to file and pay taxes on your behalf.
2. Your company-specific unemployment tax rate, which will be assigned by the agency.
Registering for unemployment tax
The registration process should take approximately 5 minutes to complete, and you will receive confirmation by email once it's done. If you encounter any issues during the registration process, you can refer to the employer handbook for guidance.
Unemployment tax rate (experience rate)
To determine your unemployment tax rate (experience rate) in Arkansas, follow these steps:
1. New employers should complete the employer registration process to obtain their agency-assigned new employer rate. This rate is known as the AR Experience Rate and is provided by the Arkansas Division of Workforce Services.
2. The AR Experience Rate will also appear on the Rate Notice that you receive from the Arkansas Division of Workforce Services.
3. If you are uncertain about your rate or have questions, you can verify it by calling the agency directly at (501) 682-3798.
Entering the tax account information in Niural
Once you've added a valid Arkansas work address for one or more employees in Niural, you can proceed to add your tax account information by following these steps:
1. Navigate to the "Company details" section and select "Jobs and Pay."
2. Scroll down to the "Arkansas Tax Setup" section and choose "Edit"
3. Enter your unemployment account number and unemployment rate as required.
4. If you need to update your account number, contact Niural through the support@niural.com. It's important to note that there may be tax implications if taxes have already been paid or filed to an incorrect account number.
Finding account numbers and rate info
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Withholding account ID (also called a DFA account ID) and filing frequency
If you've previously run payroll in Arkansas and need to find your Withholding Account ID (also known as a DFA Account ID) and filing frequency, you can do so by:
1. Reviewing Payment Vouchers that you have received from the Department of Finance and Administration.
2. Calling the agency directly at (501) 682-7290 for assistance and information regarding your Withholding Account ID and filing frequency.
To troubleshoot any authorization issues with the Department of Finance and Administration, follow these steps:
1. Verify that you have added the 'Withholding' tax type to your Niural account for successful authorization.
2. Ensure that the following information in your Niural account matches exactly with what's on file with the Arkansas Department of Finance and Administration:
- Official company name and address.
- FEIN (Federal Employment Identification Number).
- Withholding ID number
- Zip Code:
- This should be the business location zip code in Arkansas, matching what you provided during your initial registration with the state.
- Last amount paid to the Department of Finance and Administration:
- For brand-new businesses: This might be the $50 Sales Tax Permit Fee. If there was no permit fee, and the business is new to Arkansas, enter $0.
- For existing businesses that were previously paying taxes outside of Niural: Niural will need the information about the last withholding tax deposit made to Arkansas.
3. If Niural is experiencing difficulties in accessing your account, it's essential to verify that the above information matches precisely what the agency has on file. You can do this by calling them at (501) 683-2827 or (877) 280-2827 to ensure the accuracy of your tax filings and payments.
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Find your unemployment account number and rate
To find your Unemployment tax ID (DWS ID) and tax rate information in Arkansas, follow these steps:
Unemployment Tax ID (DWS ID):
You can locate your DWS ID for unemployment tax on Rate Notices of the Quarterly Contribution and Wage Report (Form DWS-ARK-209B) that you receive from the Arkansas Division of Workforce Services.
Unemployment Tax Rate (Experience Rate):
The AR Experience Rate, which is your unemployment tax rate, is included on the Rate Notice that you receive from the Arkansas Division of Workforce Services every year. This rate typically takes effect on January 1.
If you are not yet liable for unemployment insurance tax, it is recommended that you enter the Arkansas-specific "New Employer SUI tax rate" provided in the article within Niural temporarily. Once you receive your agency-assigned rate, ensure that you promptly update the rate in Niural to reflect the accurate information.
Enter the tax account information in Niural
To enter your tax account information in Niural for Arkansas, follow these steps once you've added a valid Arkansas work address for one or more employees:
1. Go to the "Company details" section in Niural and click on “Jobs and Pay”.
2. Scroll down to the "Arkansas Tax Setup" section and select "Edit."
3. Enter your unemployment account number and unemployment rate as required.
4. If you need to update your account number, you can contact Niural at support@niural.com. Keep in mind that there may be tax implications if taxes have already been paid or filed to an incorrect account number.
5. If you need to update your tax rate, you can learn how to do so through the provided guidance.
Texarkana employees for withholding tax exemption qualifications
If your business has employees who reside in Texarkana, Arkansas, or live in Texarkana, Texas but work in Texarkana, Arkansas, they qualify for an exemption from Arkansas withholding tax. Here's what you need to do if either of these scenarios applies to your business:
1. Have each eligible employee sign Form AR4EC(TX).
2. Set up the employee exemption in Niural.
3. Inform the Arkansas Department of Finance and Administration that you have at least one exempt employee. You can do this by emailing chris.rice@dfa.arkansas.gov with the following information:
Subject: Requesting AR-TX Exemption Forms
Body: Hello - My business has at least one employee who qualifies for the Texarkana withholding exemption. Can you please provide me with any forms that I need, and note this exemption for the DFA records?
Business Name:__________
Business FEIN:___________
Withholding Account Number:________
Business Address:_________
This process will ensure that the appropriate exemption is applied to the withholding tax for eligible employees in Texarkana, Arkansas.
Forms we file in Arkansas
- Arkansas Annual W/H Reconciliation (AR 3MAR)
- State of Arkansas Monthly W/H Report (AR 941M)
- Wage and Tax Statement (State W2)
- AR New Hire Report
- Arkansas Quarterly Contribution Report (AR DWS-ARK-209B)