Before issuing payments to employees, ensure that you've completed the payroll registration process in the relevant state of their employment. This might take a few weeks, so beginning early is advisable to get the necessary tax account details for payment purposes.
Niural collaborates with Middesk to assist you in the state registration process. For additional information, please explore the details provided below.
Let Niural register for you
Niural partners with Middesk to help you register your business in new states.
How it works
On adding a new work address in a different state or recruiting a new employee who has been allocated a work address in that state, you can access registration support within Niural.
The pricing is subject to change based on the state.
Here's an overview of the procedure:
1. Provide essential business details.
2. Niural and Middesk will verify the accuracy of the information.
3. Registration applications are normally sent within 3-5 business days.
4. Look out for registration details from Middesk in the mail.
5. Middesk can guide you through entering any data they don't handle on your behalf through Niural.
Initiate the state tax registration process
- Sign in to Niural as an employer.
- Navigate to the Company tab under Company.
- Select Tax Setup.
- Under “Wisconsin Tax Setup”, click Let Niural register for you.
Note: Niural can only register for you if you don't yet have a state account already.
- Enter company information on Middesk.
- Once you submit your order, we will send you email updates regarding the status. The total cost of your order will be added to your upcoming monthly invoice.
- Check the status of your order
- Once your order is finalized, you will receive emails from both Niural and Middesk. These emails will outline the subsequent actions, including:
1. Reviewing registration information.
2. Any additional state-specific instructions.
Before your order is finalized, you can use the link provided in the state registration confirmation email from Niural to track the progress of your order.
Cancel your order
If an order is already completed, you'll need to contact Middesk to cancel.
If an order is in progress you can email us at support@niural.com.
You'll be refunded, but it can take a few business days to process.
Register for WI income and unemployment tax yourself
Register for income tax withholding—Wisconsin Department of Revenue
Your Withholding Account Number will be given to you within a day if you register online, or in 3-4 days if you register by mail. Remember this timing when getting ready for your first Wisconsin payroll.
To get your Withholding Account Number, sign up with the Wisconsin Department of Revenue online.
If you've lost your withholding account number, follow these steps to find it:
- Visit the agency website.
- Go to the QuickLinks tab.
- Under Business Taxes, select Search Account Number/Filing Frequency.
- Pick "Withholding Tax" in the first dropdown.
- Choose "Federal Employer ID Number" as the ID Type.
- Enter your Federal Employer Identification Number in the ID field.
- Add your business name.
- Enter the zip code of your Wisconsin registration address.
- Click Next.
Enter the tax account information in Niural
Once a valid Wisconsin work address has been added in Niural for one or more employee(s), you can add your tax account information:
1. Go to the Company details section in your Niural account.
2. Click on Tax Setup.
3. Select Edit on WisconsinTax Setup.
4. Enter your Tax Account Number here.
Register for unemployment tax—Wisconsin Department of Workforce Development
Companies typically fall under state unemployment liability if they either pay $1,500 in any quarter of the year or employ one or more workers per day for 20 or more weeks in a calendar year. You can check your company's liability status and finish the registration online.
Visit the Wisconsin Department of Workforce Development website.
Choose "Create Logon ID" to get your Employer UI Account Number and tax rate.
After online registration, you'll get the account number and rate immediately; by mail, it'll take 1-2 weeks.
Unemployment tax rate
Individuals in the construction field or those with an annual payroll exceeding $500,000 can visit this page to locate their rate. If you're uncertain about your rate, feel free to contact the agency at (608) 261-6700.
Enter the tax account information in Niural
Once a valid Wisconsin work address has been added in Niural for one or more employee(s), you can add your tax account information:
1. Go to the Company details section in your Niural account.
2. Click on Tax Setup.
3. Select Edit on WisconsinTax Setup.
4. Enter your unemployment account number and agency-assigned unemployment rate here.
If you don’t have your agency-assigned rate, use the current year's "New employer rate" from here.
Update your rate in Niural only if it differs from the current one.
Providing Third party authorization (TPA) to Niural
To file an amended return for Wisconsin withholding tax on behalf of Niural, third-party authorization is required. Amended returns often use a different filing method compared to original returns, and our agency needs Niural to have third-party access to your Wisconsin My Tax Account for submission.
We've started the process by requesting the required Third-Party Authorization (TPA) on your WI Tax Account portal. Please choose one of the options below to complete the authorization, granting Niural the necessary access.
If Niural is filing an amended return on your behalf with the Wisconsin DOR (withholding tax), third-party authorization is necessary.
Here's how you can grant access to Niural in your My Tax Account online:
- Log in to My Tax Account. If you don't have an account, you can register by following the agency's guide.
- From the homepage, select "View My Profile."
- Click on the "Manage Usernames" tab to see a list of usernames.
- Choose Niural’s TPA username: Niural, compliance@Niural.com.
- Click on "Manage Access."
- Select "Grant Access."
- Choose either "File & Pay" (minimum access needed to file amendments) or "All Access."
- Enter the time period for which you want to grant Niural access. Typically, this is from the start of the quarter in which you processed your first payroll with Niural for this particular state.
Here are the steps to fill out Form A-777a to authorize Niural to access your WI My Tax Account and submit amendments on your behalf:
-
Complete Company Information:
- Taxpayer Name: Use your official Company Name.
- Social Security Number: Enter your FEIN (Federal Employer Identification Number).
- Address, City, State, Zip Code: Your business's filing address.
- WTN (Wisconsin Tax Account Number): Obtain this from Niural by navigating to Taxes & Compliance > Tax Setup > Wisconsin Tax Setup.
- Telephone Number: Your business phone number.
- E-mail address: Add your Primary Administrator’s email address from Niural here.
- Authorize Niural:
- Under “Hereby authorizes the following individual(s)” section:
Name: Niural Inc
Telephone Number: (732) 325-4941
Address: 1209 Lakeside Ranch Rd
City, State, Zip Code: Georgetown, TX 78633
Sign and Date: Add your signature, title, and the current date at the bottom of the form.
Mail the Completed Form:
Send the form to Niural at:
ATTN: Tax Ops - Audit Team Niural
1209 Lakeside Ranch Rd
Georgetown, TX 78633
This completed form will authorize Niural to access your WI My Tax Account for amendment submissions.
Withholding account number
If you've run payroll in Wisconsin previously, you can find your Withholding Account Number by:
- Reviewing the Form WT-6 withholding coupon or the welcome letter labeled "Filing Number" sent by the DOR, or;
- Calling the agency at (608) 266-2776.
If you've lost the letter containing your number, here's how to find it:
- Visit the agency's website.
- Navigate to the QuickLinks tab.
- Under Business Taxes, select "Search Account Number/Filing Frequency."
- Choose "Withholding Tax" from the first dropdown.
- Pick "Federal Employer ID Number" as the ID Type.
- Enter your Federal Employer Identification Number in the ID field.
- Add your business name.
- Enter the zip code of the address you used to register in Wisconsin.
- Click "Next."
Unemployment tax account number and rate
You can find your Employer UI Account Number by:
- Reviewing the latest tax rate notice or Quarterly Wage Report (Form UCT-101) sent to you by the WI DWD or;
- Calling the agency at (608) 261-6700.
Unemployment tax rate
For businesses that have previously processed payroll in WI, you can find your Unemployment Insurance Tax Rate on the latest tax notice from the DWD. In Niural, please input the total rate only.
If you're uncertain about your rate, feel free to contact the agency at (608) 261-6700.
Enter the tax account information in Niural
Once a valid Wisconsin work address has been added in Niural for one or more employee(s), you can add your tax account information:
1. Go to the Company details section in your Niural account.
2. Click on Tax Setup.
3. Select Edit on WisconsinTax Setup.
4. Enter your withholding account number, unemployment account number, and agency-assigned unemployment rate here.
If you don’t have your agency-assigned rate, use the current year's "New employer rate" from here.
Update your rate in Niural only if it differs from the current one.
Providing Third party authorization (TPA) to Niural
To file an amended return for Wisconsin withholding tax on behalf of Niural, third-party authorization is required. Amended returns often use a different filing method compared to original returns, and our agency needs Niural to have third-party access to your Wisconsin My Tax Account for submission.
We've started the process by requesting the required Third-Party Authorization (TPA) on your WI Tax Account portal. Please choose one of the options below to complete the authorization, granting Niural the necessary access.
If Niural is filing an amended return on your behalf with the Wisconsin DOR (withholding tax), third-party authorization is necessary.
Here's how you can grant access to Niural in your My Tax Account online:
- Log in to My Tax Account. If you don't have an account, you can register by following the agency's guide.
- From the homepage, select "View My Profile."
- Click on the "Manage Usernames" tab to see a list of usernames.
- Choose Niural’s TPA username: Niural, compliance@Niural.com.
- Click on "Manage Access."
- Select "Grant Access."
- Choose either "File & Pay" (minimum access needed to file amendments) or "All Access."
- Enter the time period for which you want to grant Niural access. Typically, this is from the start of the quarter in which you processed your first payroll with Niural for this particular state.
Here are the steps to fill out Form A-777a to authorize Niural to access your WI My Tax Account and submit amendments on your behalf:
-
Complete Company Information:
- Taxpayer Name: Use your official Company Name.
- Social Security Number: Enter your FEIN (Federal Employer Identification Number).
- Address, City, State, Zip Code: Your business's filing address.
- WTN (Wisconsin Tax Account Number): Obtain this from Niural by navigating to Taxes & Compliance > Tax Setup > Wisconsin Tax Setup.
- Telephone Number: Your business phone number.
- E-mail address: Add your Primary Administrator’s email address from Niural here.
- Authorize Niural:
- Under “Hereby authorizes the following individual(s)” section:
Name: Niural Inc
Telephone Number: (732) 325-4941
Address: 1209 Lakeside Ranch Rd
City, State, Zip Code: Georgetown, TX 78633
Sign and Date: Add your signature, title, and the current date at the bottom of the form.
Mail the Completed Form:
Send the form to Niural at:
ATTN: Tax Ops - Audit Team Niural
1209 Lakeside Ranch Rd
Georgetown, TX 78633
This completed form will authorize Niural to access your WI My Tax Account for amendment submissions.
Forms Niural files for you in Wisconsin
- Wisconsin Tax Deposit Report (WI WT-6)
- Wisconsin Annual W/H Reconciliation (WI WT-7)
- Wage and Tax Statement (State W2)
- Wisconsin State W2 (WI State W2)
- Wisconsin Quarterly Contribution (SUI) (WI UCT-101)
- New Hire Report