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Missouri registration and tax info

Updated

Before issuing payments to employees, ensure that you've completed the payroll registration process in the relevant state of their employment. This might take a few weeks, so beginning early is advisable to get the necessary tax account details for payment purposes.

Niural collaborates with Middesk to assist you in the state registration process. For additional information, please explore the details provided below.

 

Let Niural register for you

Niural partners with Middesk to help you register your business in new states. 

 

How it works

On adding a new work address in a different state or recruiting a new employee who has been allocated a work address in that state, you can access registration support within Niural.

The pricing is subject to change based on the state. 

Here's an overview of the procedure:

1. Provide essential business details.

2. Niural and Middesk will verify the accuracy of the information.

3. Registration applications are normally sent within 3-5 business days.

4. Look out for registration details from Middesk in the mail. 

5. Middesk can guide you through entering any data they don't handle on your behalf through Niural.

 

Initiate the state tax registration process

  • Sign in to Niural as an employer.
  • Navigate to the Company details tab under Company.
  • Select Tax Setup.
  • Under “MissouriTax Setup”, click Let Niural register for you.

Note: Niural can only register for you if you don't yet have a state account already.

  • Enter company information on Middesk. 
  • Once you submit your order, we will send you email updates regarding the status. The total cost of your order will be added to your upcoming monthly invoice.
  • Check the status of your order
  • Once your order is finalized, you will receive emails from both Niural and Middesk. These emails will outline the subsequent actions, including:

1. Reviewing registration information.

2. Any additional state-specific instructions.

Before your order is finalized, you can use the link provided in the state registration confirmation email from Niural to track the progress of your order.

 

Cancel your order

If an order is already completed, you'll need to contact Middesk to cancel.

If an order is in progress you can email us at support@niural.com.

You'll be refunded, but it can take a few business days to process. 

 

Register with MO agencies on your own

Income tax withholding and unemployment tax 

New employers in Missouri can register for both income and unemployment tax together. Here's what to expect:

  • You should receive your account numbers in 1-2 weeks.
    • Keep this time frame in mind when planning your first Missouri payroll—you'll need the tax account numbers entered in Niural in order to process payroll for Missouri employees.
  • Your Department of Revenue withholding tax identification number will be 8 digits.
  • You will also receive your assigned withholding tax deposit schedule.
  • Your Department of Labor and Industrial Relations employer account number will be 10 digits.

Both account numbers and your withholding tax deposit schedule need to be entered in Niural by clicking the Taxes & compliance section and selecting Tax setup.

Register your company

  1. Some companies are required to obtain a charter number or certificate of authority number to operate in Missouri. These numbers are obtained after registering with the Missouri Secretary of State.
    • If you're unsure if your company needs to register with the Secretary of State, please contact the agency at 866-223-6535.
    • For most companies, the charter number or certificate of authority number from the Secretary of State will need to be included when registering for both income and unemployment taxes in Missouri.
  2. Visit the Missouri Online Business Registration website. 
  3. Click Start registration here at the bottom of the page to begin the process, and make sure to register for withholding tax and unemployment tax.
    • Most companies are liable for state unemployment if they pay more than $1,500 of wages in a calendar quarter or have an employee for some part of a day in each of 20 different weeks. 

Unemployment insurance rate

You can locate your Unemployment Insurance tax rate by referring to the most recent Notice of Liability you received from the Department of Labor and Industrial Relations. Alternatively, you can obtain this information by contacting the agency at (573) 751-3215.

Enter the tax account information in Niural

Once a valid Missouri work address has been added in Niural for one or more employee(s), you can add your tax account information:

1. Go to the Company details section in your Niural account.

2. Click on Jobs and Pay.

3. Select Edit on Missouri Tax Setup.

4. Enter your rate name here.

If you don’t have your agency-assigned rate, use the current year's "New employer rate" from here. 

Update your rate in Niural only if it differs from the current one.

Local taxes

Kansas City

Employees residing or working in Kansas City are liable for a City and Earnings tax imposed by the City of Kansas City's Finance Department. To enable Niural to handle the filing and payment of your taxes to the City of Kansas City, we require specific authorization.

Verify that the following information you've entered into Niural matches what's on file with your Kansas City Quick Tax Portal account—if you need to find or update information with the city, you can call City Hall at (816) 513-3600:

  • Account Number (Account ID)
  • Letter ID
    • We'll need the Letter ID from a letter correspondence sent within the past year from the City of Kansas City. To view letters received from the agency electronically:

For businesses that do not operate within Kansas City but employ residents of the city, there is no legal obligation to withhold taxes from Kansas City residents when there is no business activity occurring within Kansas City.

St. Louis City Tax 

For businesses with activity in St. Louis, you'll need to register with the St. Louis Collector of Revenue—Niural needs this to pay your St. Louis City Tax and Payroll Expense Tax.

To register:

  1. Completing Form E-9.
  2. Faxing it to the St. Louis Collector of Revenue at (314) 622-4847—Attention "Registration".
    • If you have any questions, call the agency at (314) 622-4111.  

For businesses that do not conduct operations in St. Louis but employ residents of the city, there is no legal obligation to withhold taxes from St. Louis residents when there is no business activity taking place within St. Louis. However, businesses may opt to establish a withholding account as a courtesy by submitting form E-9 and selecting the "Withholding for City Resident Only" option. If you choose to do so, please reach out to our team through the Help section of your Niural account to arrange for courtesy withholding within Niural.

  • Note: If the business decides not to provide courtesy withholding for its resident employees, there is a legal obligation to report all city residents to the city. To fulfill this requirement, the business must be configured as an agency for reporting purposes only. Please get in touch with the St. Louis office at (314) 622-4805 to initiate this process.

Third party authorization (TPA) is required

For Niural to file and pay your City Earnings and Payroll tax to the city of Kansas City, we need special authorization.

Verify that the following information you've entered into Niural matches what's on file with your Kansas City Quick Tax Portal account—if you need to update information with the city, you can call City Hall at (816) 513-3600:

  • Account Number
  • Letter ID
    • We'll need the Letter ID from a letter correspondence sent within the past year from the City of Kansas City. To view letters received from the agency electronically:

 

Income tax withholding account number and tax deposit schedule

Withholding account number (Tax Identification Number)

If you've run payroll in the past in MO, you can find your 8-digit Missouri Tax ID Number by:

  • Reviewing the Employer's Return of Income Taxes Withheld (Form MO-941) received from the MO Department of Revenue or;
  • Calling the agency at (573) 751-3505.

Tax deposit schedule

Missouri employers obtain their tax deposit schedule subsequent to their registration with the MO Department of Revenue. If you registered more than a year ago or are unsure about your tax deposit schedule, please contact the Missouri Department of Revenue at (573) 751-3505 for clarification.

State unemployment tax

If you've previously processed payroll in Missouri, you can locate your Unemployment Account Number by referring to either of the following:

  • The Notice of Liability you received from the Department of Labor and Industrial Relations.
  • Your Quarterly Contribution and Wage Report (Form MODES-4).

The account number contains 10 digits and is formatted as follows: 00-00000-0-00. 

Unemployment insurance tax rate

Your Unemployment Insurance tax rate can be found by:

  • Reviewing the most recent Notice of Liability you received from the Department of Labor and Industrial Relation or;
  • By calling the agency at (573) 751-3215.

Enter the tax account information in Niural

Once a valid Missouri work address has been added in Niural for one or more employee(s), you can add your tax account information:

1. Go to the Company details section in your Niural account.

2. Click on Tax Setup.

3. Select Edit on Missouri Tax Setup.

4. Enter your rate here.

If you don’t have your agency-assigned rate, use the current year's "New employer rate" from here. 

Update your rate in Niural only if it differs from the current one.

 

Local taxes

Kansas City

Employees who reside or work in Kansas City are obligated to pay City and Earnings tax to the City of Kansas City, Finance Department. To enable Niural to manage the filing and payment of your taxes to the City of Kansas City, specific authorization is required.

Verify that the following information you've entered into Niural matches what's on file with your Kansas City Quick Tax Portal account—if you need to find or update information with the city, you can call City Hall at (816) 513-3600:

  • Account Number (Account ID)
  • Letter ID
    • We'll need the Letter ID from a letter correspondence sent within the past year from the City of Kansas City. To view letters received from the agency electronically:

For businesses that do not operate within Kansas City but employ its residents, there is no legal obligation to withhold taxes from Kansas City residents when there is no business activity taking place within the city.

St. Louis City Tax 

If your business operates in St. Louis, you must complete the registration process with the St. Louis Collector of Revenue. This registration is essential for Niural to handle the payment of your St. Louis City Tax and Payroll Expense Tax.

To register:

  1. Completing Form E-9.
  2. Faxing it to the St. Louis Collector of Revenue at (314) 622-4847—Attention "Registration".
    • If you have any questions, call the agency at (314) 622-4111.  

For businesses that do not conduct operations within St. Louis but employ residents of the city, there is no legal obligation to withhold taxes from St. Louis residents if your business activities do not occur within St. Louis. However, businesses can opt to establish a withholding account as a courtesy by submitting form E-9 and selecting the "Withholding for City Resident Only" option. If you choose to do so, please reach out to our team through the Help section of your Niural account to set up courtesy withholding within Niural.

  • Note: If the business decides against providing courtesy withholding for its resident employees, there is a legal obligation to report all city residents to the city. To fulfill this requirement, the business must be configured as an agency solely for reporting purposes. Please contact the St. Louis office at (314) 622-4805 to initiate this setup.

Third party authorization (TPA) is required

For Niural to file and pay your City Earnings and Payroll tax to the city of Kansas City, we need special authorization.

Verify that the following information you've entered into Niural matches what's on file with your Kansas City Quick Tax Portal account—if you need to update information with the city, you can call City Hall at (816) 513-3600:

  • Account Number
  • Letter ID
    • We'll need the Letter ID from a letter correspondence sent within the past year from the City of Kansas City. To view letters received from the agency electronically:

Forms Niural files for you in Missouri

  • Employer's Return of Income Taxes Withheld (MO-941)
  • Quarter-Monthly Withholding Tax Payments (MO-941P) electronic filing only
  • Transmittal of Wage and Tax Statements (MO-W3)
  • Wage and Tax Statements (State W2)
  • Quarterly Contribution and Wage Report (MODES-4-7)
  • Quarterly Wage Report Continuation Sheet (MODES-10B)
  • MO New Hire Report
  • Various local returns

 

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