Iowa registration and tax info – Niural

Before issuing payments to employees, ensure that you've completed the payroll registration process in the relevant state of their employment. This might take a few weeks, so beginning early is advisable to get the necessary tax account details for payment purposes.

Niural collaborates with Middesk to assist you in the state registration process. For additional information, please explore the details provided below.

Let Niural register for you

Niural partners with Middesk to help you register your business in new states.

How it works

On adding a new work address in a different state or recruiting a new employee who has been allocated a work address in that state, you can access registration support within Niural.

The pricing is subject to change based on the state.

Here's an overview of the procedure:

1. Provide essential business details.

2. Niural and Middesk will verify the accuracy of the information.

3. Registration applications are normally sent within 3-5 business days.

4. Look out for registration details from Middesk in the mail.

5. Middesk can guide you through entering any data they don't handle on your behalf through Niural.

Initiate the state tax registration process

Sign in to Niural as an employer.
Navigate to the Company tab under Company.
Select Tax Setup.
Under “ Iowa Tax Setup”, click Let Niural register for you.

Note: Niural can only register for you if you don't yet have a state account already.

Enter company information on Middesk.
Once you submit your order, we will send you email updates regarding the status. The total cost of your order will be added to your upcoming monthly invoice.
Check the status of your order
Once your order is finalized, you will receive emails from both Niural and Middesk. These emails will outline the subsequent actions, including:

1. Reviewing registration information.

2. Any additional state-specific instructions.

Before your order is finalized, you can use the link provided in the state registration confirmation email from Niural to track the progress of your order.

Cancel your order

If an order is already completed, you'll need to contact Middesk to cancel.

If an order is in progress you can email us at support@niural.com.

You'll be refunded, but it can take a few business days to process.

Registering for IA income and unemployment tax on your own

Withholding account registration—income tax

Prior to initiating the online registration process, ensure that you have your Federal Employer Identification Number (FEIN) readily accessible, as the FEIN is provided by the Internal Revenue Service (IRS).

Corporations, Partnerships, Limited Liability Companies, and Associations should likewise be prepared to provide the complete names and Social Security Numbers (SSNs) of each business owner.

You'll receive your tax account information in about 4-6 weeks—keep this time frame in mind when planning your first Iowa payroll.

Start registration by visiting the Iowa Department of Revenue online.
Scroll to the “Registration” tile and click Register for a New Business (Requires Logon).
Under "New to GovConnectIowa", click Create a Logon.
Select Register a new business.
- Create a GovConnectIowa login to begin registering your new business.
Click Next.
After creating your user account, log in and select Register.
- Can't register online? Complete the Iowa Business Tax Permit Registration, 78-005.
  - If you already registered for a permit in the past you only need to apply once, unless your business location has moved to a new county or you are a remote seller now selling in Iowa.

Once registered, you'll receive the below within 4-6 weeks:

A Withholding Permit Number—this will be a nine-digit number that starts with a 3.
Tax deposit schedule

Contact the Iowa Department of Revenue at (515) 281-3114 if you have additional questions about registration or want to verify your company-specific information.

Enter the tax account information in Niural

Once a valid Iowa work address has been added in Niural for one or more employee(s), you can add your tax account information:

1. Go to the Company details section in your Niural account.

2. Click on Jobs and Pay.

3. Select Edit on IowaTax Setup.

4. Enter Withholding Permit Number and Save—this will be a nine-digit number that starts with a "3".

If you're unsure about your account number, contact the agency at (515) 281-3114.

If you don’t have your agency-assigned rate, use the current year's "New employer rate" from here.

Update your rate in Niural only if it differs from the current one.

Unemployment tax registration

Register for unemployment tax

Before starting registration, read the Iowa Workforce Development New Business Fact Sheet.
To check your tax liability, and register for a UI account, complete the online registration at myIowaUI.
- If you're not yet liable for a UI account and need to run payroll in Niural, read below for more information on what do in the meantime.
Don't forget to give Niural the Power of Attorney (POA) we'll need to pay certain taxes on your behalf.

After registering online, you should receive the below instantly:

UI account number.
Unemployment tax rate (contribution rate).

If you're unsure of your account number or rate, you can call the agency at (866) 239-0843.

Running payroll in Niural before being liable for unemployment tax

If you need to run payroll and do not yet meet the UI requirements outlined by the agency in the New Business Fact Sheet, Niural allows it. We suggest you add the “New employer SUI tax rate” specific to Iowa in the meantime—update the rate once you receive it.

Enter the tax account information in Niural

Once a valid Iowa work address has been added in Niural for one or more employee(s), you can add your tax account information:

1. Go to the Company details section in your Niural account.

2. Click on Jobs and Pay.

3. Select Edit on IowaTax Setup.

4. Enter your unemployment account number and unemployment tax rate.

If you're not sure what your rate is, contact the agency at (866) 239-0843.

If you don’t have your agency-assigned rate, use the current year's "New employer rate" from here.

Update your rate in Niural only if it differs from the current one.

Find account numbers and rate info (if already registered)

If you've already registered in the state, you'll need to enter your tax account details in Niural in order to pay employees.

You'll need to be registered with one or more of the below agencies in order for Niural to file and pay taxes on your behalf:

Iowa Department of Revenue (DOR) - income tax withholding
Iowa Workforce Development - unemployment tax

Find your Withholding Permit Number, tax deposit schedule, and Business eFile Number (BEN)

Iowa's existing tax accounts have been transitioned to the agency's updated platform, "GovConnectIowa." To access these accounts, you will need to establish new login credentials and input an access code. Please note that your previous "eFile & Pay" login credentials are not compatible with the new GovConnectIowa system.

How to request access to your accounts and find your tax account info

Go to GovConnectIowa.
Select Create a Logon.
Select I am here to request access to existing accounts.
Follow the on-screen steps to enter your information.
Enter the requested account verification information:
- You are only required to verify one account per business. Once you have verified a single account, you will be able to choose access to additional linked tax accounts for that particular business.
  - Account Type
  - Permit Number
  - IDR ID, eFile & Pay BEN, or information from a recently filed tax return
Finalize your login setup by following the step-by-step instructions displayed on the screen. Upon completion, an access code and accompanying guidelines will be sent to the primary address on record with the agency, with letters typically dispatched on the subsequent business day.
After receiving the code, log back into your "GovConnectIowa" account and enter the access code.

If you have questions, call the agency at (515) 281-3114 or (800) 367-3388.

Withholding Permit Number format

Your Permit Number should be a nine-digit withholding account number that starts with a "3".

Find your unemployment account number and rate

Unemployment account number

Find your UI Account Number by:

Reviewing your Notice of UI Contribution Rate; Form 65-5306 or;
Reviewing your Employer's Contribution and Payroll Report, or;
Calling the agency at (888) 848-7442.

Unemployment tax rate (contribution rate)

Find your unemployment tax rate by:

Reviewing your "Iowa Contribution Rate" on the "Notice of UI Contribution Rate" sent to you by the IA WD, or;
Calling the agency at (888) 848-7442.

Rates are updated annually, and new rates are sent out the November before a new rate goes into effect, typically effective January 1.

Don't forget to give Niural the Power of Attorney (POA) we'll need to pay certain taxes on your behalf.

If you don't have your assigned rate yet, enter the new employer rate for your state in Niural in the meantime—update the rate once you receive it.

Enter the tax account information in Niural

Once a valid Iowa work address has been added in Niural for one or more employee(s), you can add your tax account information:

1. Go to the Company details section in your Niural account.

2. Click on Jobs and Pay.

3. Select Edit on IowaTax Setup.

4. Enter your unemployment account number and unemployment tax rate.

If you don’t have your agency-assigned rate, use the current year's "New employer rate" from here.

Update your rate in Niural only if it differs from the current one.

How to authorize Niural with Iowa agencies

Power of Attorney (POA), similar to third-party authorization (TPA), is required for the below agency so we can make electronic payments on your behalf:

Iowa Workforce Development (WD) – unemployment tax

Authorizing Niural with the IA WD (unemployment tax)

Niural requires specific authorization to initiate the electronic payment authorization process, known as ACH credit enrollment. To facilitate this, we will obtain a 17-digit ACH credit number from the agency on your behalf.

For our request to be effective, please ensure that the information you have entered in Niural exactly matches the data the agency has on record:

Official company name
Official company address
FEIN - Federal Employment Identification Number
Unemployment Account Number

If your state employer registration remains unfinished, we may encounter difficulties in obtaining the ACH Credit code necessary for processing your payments.

Complete your registration here, or call the agency at (888) 848-7442.
Once your registration is complete, update any related information in Niural as needed.

Niural will then complete your ACH Credit enrollment process.

There is no need for you to complete Form 53-0110 (Application for ACH Credit Transfer) if provided by the agency, we complete this process for you.

Resolving authorization issues

In the event that Niural lacks a signed Power of Attorney (POA) in its records, or if our prior attempts to access your online account were not successful, you may be required to grant us direct access within your MyIowaUI account.

This access is necessary for us to investigate and address tax-related matters on your behalf.

Authorize Niural to view your Iowa Workforce Department account

Sign in to your MyIowaUI account, or register for one if you don't already have one.
On the Employer Home page, from the left-menu, click the Assign Agent link.
Enter Niural's Agent ID. Contact us at support@niural.com to obtain the Agent ID.
Click Next.
Verify that Niural’s name appears.
In the "Account Level Role" box, locate the Submit/Change Wage Detail option, and then select the corresponding Add checkbox.
Select the checkboxes for all other roles you want Niural to have access to—we recommend selecting all of the below:
- System Administrator
- Maintain Account
- Manage Payments
- Submit/Change Wage Detail
- View Correspondence
- View Transaction History
Click Complete.

The accountant or partner also has third-party authorization

If both Niural and your accountant (or partner) are simultaneously filling out the same third-party authorization form, there is a risk of unintentionally overwriting each other's access permissions.

If your accountant or partner has chosen the "All Roles" option on their authorization form (Power of Attorney form), this action will revoke Niural’s access.

Accountants should only select:

"Maintain Account" and;
"System Administrator".

These two roles should give them the access they need to support your company without impacting Niural’s access.

If you're not sure the type of access you want your accountant or partner to have, you can find a list of what each role means in this Agent FAQ, or you can call the agency at (888) 848-7442 for more information.

Forms we file in Iowa

Iowa Quarterly Withholding Return (IA 44-095)
Return/Wage detail Iowa Quarterly Contribution (IA 65-5300)
Iowa Department of Revenue and Finance Voucher (IA 44-105)
Wage and Tax Statement (State W2)
Iowa Annual W/H Reconciliation (IA VSP)
New Hire Report