Kansas registration and tax info – Niural

Prior to issuing payments to employees, ensure that you've completed the payroll registration process in the relevant state of their employment. This might take a few weeks, so beginning early is advisable to get the necessary tax account details for payment purposes.

Niural collaborates with Middesk to assist you in the state registration process. For additional information, please explore the details provided below.

Let Niural register for you

Niural partners with Middesk to help you register your business in new states.

How it works

On adding a new work address in a different state or recruiting a new employee who has been allocated a work address in that state, you can access registration support within Niural.

The pricing is subject to change based on the state.

Here's an overview of the procedure:

1. Provide essential business details.

2. Niural and Middesk will verify the accuracy of the information.

3. Registration applications are normally sent within 3-5 business days.

4. Look out for registration details from Middesk in the mail.

5. Middesk can guide you through entering any data they don't handle on your behalf through Niural.

Initiate the state tax registration process

Sign in to Niural as an employer.
Navigate to the Company tab under Company.
Select Jobs and Pay.
Under “Kansas Tax Setup”, click Let Niural register for you.

Note: Niural can only register for you if you don't yet have a state account already.

Enter company information on Middesk.
Once you submit your order, we will send you email updates regarding the status. The total cost of your order will be added to your upcoming monthly invoice.
Check the status of your order
Once your order is finalized, you will receive emails from both Niural and Middesk. These emails will outline the subsequent actions, including:

1. Reviewing registration information.

2. Any additional state-specific instructions.

Before your order is finalized, you can use the link provided in the state registration confirmation email from Niural to track the progress of your order.

Cancel your order

If an order is already completed, you'll need to contact Middesk to cancel.

If an order is in progress you can email us at support@niural.com.

You'll be refunded, but it can take a few business days to process.

Kansas tax agencies

Kansas Department of Revenue (DOR) - income tax withholding
Kansas Department of Labor (DOL) - unemployment tax

Income tax withholding

Sign up with the Kansas Department of Revenue.
- Alternatively, you may register by mail. Your request will be processed in 3 to 5 days if registering by mail. Please keep this time frame in mind when planning your first Kansas payroll.
Once you've read the overview of the process, click the Customer Service Center at the top to get started.
Scroll below the login fields, and click Register now.
Call the agency at (785) 368-8222 a few days after registering to receive your account number and deposit schedule.

You may need the following information about Niural to complete your registration:

Agent name: Niural Inc
Firm Name: Niural Inc
Federal Employer Identification Number (FEIN): 881940242
Email: support@niural.com
Address: 1209 Lakeside Ranch Rd Georgetown, TX 78633 United States
Phone Number: +17323254941

Unemployment tax

The majority of businesses become subject to unemployment tax obligations if they employ at least one worker for any part of a day in 20 separate weeks during a calendar year or if their payroll expenses reach $1,500 within a single calendar quarter. You can find out if you are liable and register online with the Kansas Department of Labor. You should receive your account number and contribution rate instantly after registering online, or in 2-3 weeks if mailing in a registration form.

Contribution Rate

If you're unsure of what your Contribution Rate is, you should call the agency at (785) 296-5027 to get it.

Enter the tax account information in Niural

Once a valid Kansas work address has been added in Niural for one or more employee(s), you can add your tax account information:

1. Go to the Company details section in your Niural account.

2. Click on Jobs and Pay.

3. Select Edit on [State Name] Tax Setup.

4. Enter your rate name here.

If you don’t have your agency-assigned rate, use the current year's "New employer rate" from here.

Update your rate in Niural only if it differs from the current one.

Third party authorization (TPA)

In order for Niural to file your quarterly taxes to the Kansas Department of Labor, we'll need you to authorize Niural as your third-party agent (TPA). Use the steps below, or reference this agency guide if you run into any problems.

Sign in to your Kansas Department of Labor account—if you haven't registered for one yet, you'll need to complete the new user registration first.
Once signed in, scroll down on the page to find and select "Enable my Account to File my Quarterly Wage Report".
You'll be asked to enter your:
- PIN—if you don't know this, call the agency at (785) 296-5027.
- Account number
Click Continue.
From the “Account Management” section, click Add a new individual to file on your behalf.
Enter Niural's "User Name": NiuralInc
Click Add User.
Click Yes to confirm adding Niural.

Once confirmed, you'll see a screen with a list of usernames authorized to file on your behalf—"NiuralInc" should be listed. When it is, you're clear to sign out, Niural should be authorized.

Find account numbers and rate info (if you're already registered)

Withholding account number (Tax Account Number)

If you've run payroll in Kansas previously, you can find your Tax Account Number by:

Reviewing the "Withholding Tax Deposit Report (KW-5)" from the DOR or;
Calling the agency at (785) 368-8222.

This account number typically ends in 01 unless the account has been closed, and re-opened.

Unemployment tax number and rate

If you've run payroll in Kansas previously, you can find your Unemployment Tax Number by:

Reviewing the "Notice of Liability or Quarterly Wage Report & Unemployment Tax Return (K-CNS 100)" from the Kansas DOL or;
Calling the agency at (800) 292-6333.

Unemployment rate—contribution rate

The Kansas Contribution Rate appears in the "Experience Rating " notice that employers receive from the Kansas Department of Labor. Find your exact rate by:

Confirming the Contribution Rate listed on the notice or;
Calling the agency at (800) 292-6333.