Before issuing payments to employees, ensure that you've completed the payroll registration process in the relevant state of their employment. This might take a few weeks, so beginning early is advisable to get the necessary tax account details for payment purposes.
Niural collaborates with Middesk to assist you in the state registration process. For additional information, please explore the details provided below.
Let Niural register for you
Niural partners with Middesk to help you register your business in new states.
How it works
On adding a new work address in a different state or recruiting a new employee who has been allocated a work address in that state, you can access registration support within Niural.
The pricing is subject to change based on the state.
Here's an overview of the procedure:
1. Provide essential business details.
2. Niural and Middesk will verify the accuracy of the information.
3. Registration applications are normally sent within 3-5 business days.
4. Look out for registration details from Middesk in the mail.
5. Middesk can guide you through entering any data they don't handle on your behalf through Niural.
Initiate the state tax registration process
- Sign in to Niural as an employer.
- Navigate to the Company tab under Company.
- Select Jobs and Pay.
- Under “Rhode Islant Tax Setup”, click Let Niural register for you.
Note: Niural can only register for you if you don't yet have a state account already.
- Enter company information on Middesk.
- Once you submit your order, we will send you email updates regarding the status. The total cost of your order will be added to your upcoming monthly invoice.
- Check the status of your order
- Once your order is finalized, you will receive emails from both Niural and Middesk. These emails will outline the subsequent actions, including:
1. Reviewing registration information.
2. Any additional state-specific instructions.
Before your order is finalized, you can use the link provided in the state registration confirmation email from Niural to track the progress of your order.
Cancel your order
If an order is already completed, you'll need to contact Middesk to cancel.
If an order is in progress you can email us at support@niural.com.
You'll be refunded, but it can take a few business days to process.
Rhode Island tax agency
- Rhode Island Division of Taxation - income tax withholding and unemployment tax
Register a new company
Income tax withholding and Unemployment tax
To register your business for withholding and unemployment tax with the Rhode Island Division of Taxation, please follow these steps online. Once registered, you will obtain a withholding Account ID. It's worth noting that Niural will utilize your Federal Employer Identification Number (FEIN) for filing and remitting your withholding taxes. Additionally, as part of the online application process, you will be allocated a withholding deposit schedule based on your chosen wage threshold. However, Niural will ensure that your tax payments adhere to the most expedient deposit schedule available.
The Rhode Island Employer Account Number (Unemployment number) assigned to your business will be distinct and exclusive. You can expect to receive it within 3 to 5 days following the registration process.
Unemployment experience rate
Your Rhode Island Experience Rate (tax rate) will be clearly stated on the Notice of Tax Rate sent to you by the Rhode Island Department of Labor & Training. Niural will automatically incorporate the 0.21% Job Development Assessment (JDA) into your rate. Therefore, you are not required to include the JDA when inputting your rate into Niural.
If you're unsure of your rate, please call the agency at (401) 574-8700.
Find account numbers and rate info (if you're already registered)
Income tax withholding
Your withholding account number is the same as your FEIN.
Unemployment tax
For businesses with a history of payroll operations in Rhode Island, locating your Employer Account Number is possible by referring to documents such as the Quarterly Wage Report (Form TX-17) or other official notifications received from the Rhode Island Division of Taxation. In case of uncertainty or if you require assistance, please don't hesitate to contact the agency at (401) 574-8829 for inquiries related to withholding tax registration, or at (401) 574-8700 for any questions pertaining to unemployment tax matter
Unemployment experience rate
The tax rate for your Rhode Island Experience Rate will be specified in the Notice of Tax Rate provided by the Rhode Island Division of Taxation. It's important to note that you should not include your Job Development Assessment (JDA) rate when inputting your experience rate into Niural.
Forms we file in Rhode Island:
- Rhode Island Annual W/H Reconciliation (RI-W-3)
- Rhode Island Income Tax Transmittal Form for the Reporting of W2 Information (RI State W2)
- Rhode Island Income Tax Withholding Coupon [Monthly] (941M - until 2020)*
- Rhode Island Income Tax Withholding Coupon [Quarterly] (941Q - until 2020)*
- Rhode Island Employer’s Quarterly Tax Return and Reconciliation [Quarterly] (RI 941 - for after 2020)
- Rhode Island Income Tax Withholding Coupon [Weekly]*
- Rhode Island Quarterly Contributions (RI TX-17)
- New Hire Report