Employers must provide their employees with Form W-2 (and 1099 if applicable) by the end of January each year. Niural typically makes final Forms W-2 available by mid-January and sends you an email notification once they're ready.
You can
- Download the annual employer packet—can hand forms out in person if needed
- Deliver them electronically (with employee consent)
Downloading, printing and mailing forms
Here are the steps to download and mail your employees' Forms W-2 using Niural:
1. Sign in to your employer profile.
2. Access the Tax and Compliance and select Tax Documents.
3. Click on the W-2s tab.
4. Once the form packages are finalized, click the "Distribute W-2s" button.
5. Once ready, you'll receive an email and find the packet on your Documents page.
6. Click the download icon to get your employees’ Forms W-2 and print them on standard, white printer paper (8.5" X 11").
9. Place all three forms (B, C, and 2) per employee in individual envelopes.
*Note: Use standard 6666-2 W-2 envelopes, available for purchase from various locations.
10. Mail the Forms W-2 to your employees by Jan 31, 2024.
Distribute W-2s electronically
Employee consent is required to distribute W-2s electronically using Niural. Niural currently only supports electronic delivery of W-2s.
- Forms will be available for distribution by Jan 20, with the deadline for distribution being Jan 31.
- Navigate to the Taxes & Compliance section and select Tax documents in Niural.
- Click on the W-2s tab at the top of the page.
- You'll find a list of each teammate, displaying their delivery preference. This information is available once final forms are accessible in Niural.