Federal W-4
We automatically generate and store a Federal W-4 containing federal withholding elections made by each employee.
State and local withholding forms
However, when it comes to state and local withholding forms, employees need to physically sign the respective versions of the Form W-4 outside of Niural.
Specific states might have unique requirements, such as collecting forms annually or using specialized forms for military spouses or non-residents.
Note: Additional information on this can be found on state websites.
Employees and admins can enter or change the state and local withholding elections right from their Niural accounts, but the forms must be signed and stored manually.
While employees and admins can modify state and local withholding choices through their Niural accounts, the forms must be manually signed and stored. If changes to state or local withholding details are requested, employees need to physically re-sign the corresponding Form W-4, which should then be retained by the employer for their records.
Changes to state or local withholding details can be done from the Job & pay section of their accounts.
As an employer, you can update an employee's withholding elections by visiting the employee profile, and editing details under the "State Taxes" headline of the Job & pay tab.
Some states do not have income taxes and do not require state withholding certificates:
- Alaska
- Florida
- Nevada
- New Hampshire
- Tennessee
- Texas
- South Dakota
- Washington
- Wyoming
Some states use the federal Form W-4 for their state/local purposes:
- Colorado
- New Mexico
- North Dakota
- Utah
Here is a list of states that mandate employers to collect and store separate state-specific withholding forms for their employees.
| State | Withholding Certificate(s) |
| Alabama | Form A-4, Employee’s Withholding Tax Exemption Certificate |
| Arizona | Arizona Form A-4, Employee’s Arizona Withholding Election |
| Arkansas | Form AR4EC, State of Arkansas Employee’s Withholding Exemption Certificate |
| California | Form DE 4, Employee’s Withholding Allowance Certificate |
| Colorado | Form DR004, Employee’s Withholding Certificate |
| Connecticut | Form CT-W4, Employee’s Withholding Certificate |
| Delaware | Form W-4, Employee’s Withholding Certificate |
| Georgia | Form G-4, State of Georgia Employee’s Withholding Allowance Certificate |
| Hawaii | Form HW-4, Employee’s Withholding Allowance and Status Certificate |
| Idaho | Form ID W-4, Employee’s Withholding Allowance Certificate |
| Illinois | Form IL-W-4, Employee’s and other Payee’s Illinois Withholding Allowance Certificate and Instructions |
| Indiana | Form WH-4, Employee’s Withholding Exemption and County Status Certificate. |
| Iowa | Form IA W-4, Employee Withholding Allowance Certificate |
| Kansas | Form K-4, Kansas Employee’s Withholding Allowance Certificate |
| Kentucky | Form K-4, Kentucky Withholding Certificate |
| Louisiana | Form L-4, Employee’s Withholding Exemption Certificate |
| Maine | Form W-4ME, Maine Employee’s Withholding Allowance Certificate
|
| Maryland | Form MW507, Employee’s Maryland Withholding Exemption Certificate |
| Massachusetts | Form M-4, Massachusetts Employee’s Withholding Exemption Certificate |
| Michigan (state) |
State: Form MI-W4, Employee’s Michigan Withholding Exemption Certificate Locals: Varies by city |
| Minnesota | Form W-4MN, Minnesota Employee Withholding Allowance/Exemption Certificate |
| Mississippi | Form 89-350, Mississippi Employee’s Withholding Exemption Certificate |
| Missouri | Form MO W-4, Employee’s Withholding Certificate |
| Montana | Form MW-4, Montana Employee’s Withholding Allowance and Exemption Certificate |
| Nebraska | Form W-4N, Employee’s Nebraska Withholding Allowance Certificate |
| New Jersey | Form NJ-W4, Employee’s Withholding Allowance Certificate |
| New Mexico | For New Mexico withholding tax, you should use a federal W-4 and write across the top of that form: “For New Mexico Withholding Tax Only.” |
| New York | Form IT-2104, Employee’s Withholding Allowance Certificate |
| North Carolina | Form NC-4, Employee’s Withholding Allowance Certificate |
| North Dakota | Form W-4, Employee’s Withholding Certificate |
| Ohio | Form IT 4, Employee’s Withholding Exemption Certificate |
| Oklahoma | Form OK-W-4, Employee’s Withholding Allowance Certificate |
| Oregon | Form OR-W-4, Oregon Employee’s Withholding Statement and Exemption Certificate |
| Pennsylvania |
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| Rhode Island | RI W-4, State of Rhode Island and Providence Plantations Employee’s Withholding Allowance Certificate |
| South Carolina | SC W-4, South Carolina Employee’s Withholding Allowance Certificate |
| Utah | Form W-4, Employee’s Withholding Certificate |
| Vermont | Form W-4VT, Employee’s Withholding Allowance Certificate |
| Virginia | Form VA-4, Employee’s Virginia Income Tax Withholding Exemption Certificate |
| Washington D.C. | Form D-4, DC Withholding Allowance Certificate |
| West Virginia | Form WV/IT-104, West Virginia Employee’s Withholding Exemption Certificate |
| Wisconsin | Form WT-4, Employee’s Wisconsin Withholding Exemption Certificate/New Hire Reporting |