Niural gives administrators the flexibility to update time off balances when standard accrual logic doesn’t apply. Whether you're correcting errors, making exceptions, or issuing one-time leave grants, you can adjust balances for individuals or groups as needed.
When to Adjust Time Off Balances
Manual balance adjustments are typically used in the following cases:
- Correcting errors in previous accruals
- Providing extra time off as a discretionary benefit
- Reinstating time off following changes to a leave policy
- Managing partial-year entries, such as mid-cycle hires or terminations
How to Make Adjustments
1. Adjusting an Individual Member’s Balance
To modify time off for a single employee or contractor:
- Navigate to People > Time Off > [Select Policy]
- Find the member whose balance you want to update
- Choose Adjust Balance
- Enter the updated balance amount (increase or decrease)
- Add a required reason for the adjustment
- Click Submit to save the change
Note: The updated balance reflects immediately and applies to new leave requests.
2. Adjusting Balances for Multiple Members
To make updates for several members at once:
- Use the checkboxes to select multiple people from the policy view
- Click Adjust Balance
- Specify the new balance for each selected member
- Enter a shared reason for the adjustment
- Click Submit to apply the changes
This is useful for team-wide leave grants or onboarding corrections across departments.
Impact of Adjustments
- Changes apply only to available balances.
- They do not alter underlying accrual schedules, future entitlements, or policy settings.
- Adjustments are logged for audit purposes and visible to authorized admins.
Best Practices
- Use adjustments selectively, for cases not covered by your time off policy.
- Always provide a clear explanation for any manual change.
- Review individual leave history before applying large or bulk edits.
- Notify impacted employees when balances are updated.z
Frequently Asked Questions
Q: Can I reduce someone’s balance below 0?
Yes, as long as your policy permits negative balances, Niural will accept a deduction that results in a negative total.
Q: Will adjustments affect payroll?
No. Adjustments apply only to time off tracking. Any related payroll calculations must be handled separately.
Q: Can I reverse an adjustment?
Adjustments cannot be reversed directly. To correct a previous update, submit a new adjustment that offsets the change, and include an explanatory note.