Adjusting Time Off Balances for your Team

Last updated: January 1, 2026

Niural gives administrators the flexibility to update time off balances when standard accrual logic doesn’t apply. Whether you're correcting errors, making exceptions, or issuing one-time leave grants, you can adjust balances for individuals or groups as needed.

 

When to Adjust Time Off Balances

Manual balance adjustments are typically used in the following cases:

  • Correcting errors in previous accruals

  • Providing extra time off as a discretionary benefit

  • Reinstating time off following changes to a leave policy

  • Managing partial-year entries, such as mid-cycle hires or terminations

 

How to Make Adjustments
 

1. Adjusting an Individual Member’s Balance

To modify time off for a single employee or contractor:

  1. Navigate to People > Time Off > [Select Policy]

  2. Find the member whose balance you want to update

  3. Choose Adjust Balance

  4. Enter the updated balance amount (increase or decrease)

  5. Add a required reason for the adjustment

  6. Click Submit to save the change
     

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Note: The updated balance reflects immediately and applies to new leave requests.

2. Adjusting Balances for Multiple Members

To make updates for several members at once:

  1. Use the checkboxes to select multiple people from the policy view

  2. Click Adjust Balance

  3. Specify the new balance for each selected member

  4. Enter a shared reason for the adjustment

  5. Click Submit to apply the changes

This is useful for team-wide leave grants or onboarding corrections across departments.

 

Impact of Adjustments

  • Changes apply only to available balances.

  • They do not alter underlying accrual schedules, future entitlements, or policy settings.

  • Adjustments are logged for audit purposes and visible to authorized admins.

 

Best Practices

  • Use adjustments selectively, for cases not covered by your time off policy.

  • Always provide a clear explanation for any manual change.

  • Review individual leave history before applying large or bulk edits.

  • Notify impacted employees when balances are updated.z

 

Frequently Asked Questions

Q: Can I reduce someone’s balance below 0?

Yes, as long as your policy permits negative balances, Niural will accept a deduction that results in a negative total.

Q: Will adjustments affect payroll?

No. Adjustments apply only to time off tracking. Any related payroll calculations must be handled separately.

Q: Can I reverse an adjustment?

Adjustments cannot be reversed directly. To correct a previous update, submit a new adjustment that offsets the change, and include an explanatory note.