Distribute W-2 forms to your employees

Employers must provide their employees with Form W-2 (and 1099 if applicable) by the end of January each year. Niural typically makes final Forms W-2 available by mid-January and sends you an email notification once they're ready.

You can 

1. Download the annual employer packet—can hand forms out in person if needed
2. Deliver them electronically (with employee consent)

Downloading, printing and mailing forms 

Here are the steps to download and mail your employees' Forms W-2 using Niural:

1. Sign in to your employer profile.

2. Access the Tax and Compliance and select Tax Documents.

3. Click on the W-2s tab.

4. Once the form packages are finalized, click the "Distribute W-2s" button.

5. Once ready, you'll receive an email and find the packet on your Documents page.

6. Click the download icon to get your employees’ Forms W-2 and print them on standard, white printer paper (8.5" X 11").

9. Place all three forms (B, C, and 2) per employee in individual envelopes.

   *Note: Use standard 6666-2 W-2 envelopes, available for purchase from various locations.

10. Mail the Forms W-2 to your employees by Jan 31, 2025.

Distribute W-2s electronically

Employee consent is required to distribute W-2s electronically using Niural. Niural currently only supports electronic delivery of W-2s.

• Forms will be available for distribution by Jan 20, with the deadline for distribution being Jan 31.
• Navigate to the Taxes & Compliance section and select Tax documents in Niural.
• Click on the W-2s tab at the top of the page.
• You'll find a list of each teammate, displaying their delivery preference. This information is available once final forms are accessible in Niural.